> ## Documentation Index
> Fetch the complete documentation index at: https://docs.checkypro.com/llms.txt
> Use this file to discover all available pages before exploring further.

# 43. Company register extract

> Upload your official company register extract to verify your business for KYC/KYB approval.

## 431 Overview

<ResponseField>
  As part of the KYB (Know Your Business) process, every merchant must provide a **Company Register Extract** an official document confirming that your business is legally registered and active.

  This extract is used to verify the company’s legal details, ownership structure, and registration status.\
  It helps ensure that your business information matches what you submitted during onboarding and complies with acquirer and legal requirements.

  Depending on your **company type**, the required document may differ slightly.\
  Below you can find detailed information for each type of business entity.
</ResponseField>

## 43.2 Example

<ResponseField>
  Your **Company Register Extract** must be an official registration extract showing your **business name**, **registration number,** and **legal structure**. Registration letters or informal confirmation emails are not valid and will be rejected.

  <img src="https://mintlify.s3.us-west-1.amazonaws.com/checkypro/KYCKYB/IMAGE_URL_HERE" alt="Example of company register extract" />
</ResponseField>

## 43.3 Accepted documents

<ResponseField>
  The type of document required depends on your **company structure**:

  ### Dutch & international companies

  #### **Eenmanszaak (Sole Proprietorship)**

  <Check>
    * A **KvK uittreksel (Chamber of Commerce extract)** is sufficient.
    * The document must clearly show:
      * The **company name**
      * The **owner’s full name**
      * The **registration number (KvK number)**
      * The **business address**
    * Must be **officially issued** by the Kamer van Koophandel (KvK).
  </Check>

  **VOF (Partnership)**

  <Check>
    * A **KvK uittreksel** is also sufficient.
    * It must list **all partners** and include the **registration number and business address**.
  </Check>

  #### **BV (Private Limited Company)**

  <Check>
    * Both of the following are required:
      1. **KvK uittreksel** (Chamber of Commerce extract)
      2. **Notarial deed of incorporation** (Akte van oprichting)
    * The KvK extract confirms the company’s registration details, while the notarial deed identifies the legal shareholders and directors.
    * Both documents must be official and match the information provided during onboarding.
  </Check>

  <Warning>
    A **“registration letter”**  or **confirmation email**  from the KvK is not valid and will be rejected.
  </Warning>

  <Note>
    If you do not have your KvK extract, you can purchase it directly from the Chamber of Commerce website:\
    [https://www.kvk.nl/zoeken/handelsregister-uittreksel-bestellen/](https://www.kvk.nl/zoeken/handelsregister-uittreksel-bestellen/)
  </Note>
</ResponseField>

<ResponseField>
  ### **Additional information: International companies**

  <Check>
    Depending on your country, you must submit an **official company registration extract** from the local business registry.

    Examples include:

    * **Companies House Extract** (United Kingdom)
    * **Handelsregisterauszug** (Germany)
    * **Business Registration Certificate** (Hong Kong)

    The extract must:

    * Clearly show your **company name**, **UBO names and ownership**, **registration number**, and **business address**
    * Be issued by the official business registry
    * Be **in English**, or accompanied by an official English translation
  </Check>

  <Warning>
    We prefer to receive documents in English whenever available to speed up compliance review.
  </Warning>
</ResponseField>

## 43.4 Rejected documents

<ResponseField>
  The following **cannot** be accepted as a valid Company Register Extract:

  <Danger>
    * **Registration letters** from the KvK or other business authorities
    * **Screenshots** from online databases
    * **Old extracts** older than 6 months
    * **Documents missing company name or registration number**
    * **Unofficial translations** or self-edited documents
  </Danger>

  <Warning>
    **Emails or confirmation messages** stating that your company is registered
  </Warning>
</ResponseField>

## 43.5 Final notes

<ResponseField>
  A valid Company Register Extract confirms that your business is officially registered and active. It’s a key requirement for compliance and onboarding with Checky Pro’s payment partners.

  Before uploading, make sure:

  * The extract is **official** and **recent (within 6 months)**
  * It includes your **company name, registration number, and address**
  * BV companies also attach their **notarial deed**
  * The document is **in English** if possible, or accompanied by a translation

  Once uploaded, our compliance team will review and verify it directly within your onboarding flow.

  Providing a clear and correct Company Register Extract ensures a smooth approval process and helps prevent any delays in your onboarding.
</ResponseField>